Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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Approval by the archivist is legal authority for the retention and disposal of all Army records. General Information Chapter 2. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Process and transmit the following records in accordance with the regulations that prescribe their creation. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records.
Center for Army Lessons Learned: The designated contact will establish the processes for the collection and transfer of unit records. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR Other unclassified records may be attached to an e-mail and sent to the same address.
32 CFR Appendix A to Part 518, References
ARparagraph f states commanders of Army components operating under a joint command will “ensure, 25-400-22 a designated contact, that records a created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
Annex 25-4002- contains a list of specific records to be created, maintained, and transferred. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.
The record copy will be handled in accordance with these instructions and AR Please contact conops conus. Visual information records still and motion will be sent to director, U. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer.
The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Put the name 25-4400-2 the operation in the subject line.
Sign In Sign Out. Mail classified records double wrapped by registered official mail. Functional Area File Description Send the following records to: In that area of responsibility AORthe combatant commanders realized the importance of documenting operations.
The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.
Process and transmit personnel records in accordance with personnel prescribing directives. This guide applies to all Army forces that are deployed or engaged in operational missions. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and ra, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment. Command reports, special reports, maps and overlays, and incident reports.
They supported and directed the effort through all staff elements and through the ranks, down to the unit level.
Do not give these organizations the record copy of information to be preserved. However for guidance purposes, the following procedures have been extracted from the successful collection qr used by U.
Army Publishing Directorate
Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. This guide applies to all records regardless of media, e. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.
This table does not list all files that units should maintain. Units should also preserve files not listed in this table that document unit activities. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.
Transmit unclassified e-mail to be preserved as a record to conops conus. Collection Priorities Appendix A. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
The list of file numbers in Annex A is not all-inclusive. However, the nature of a contingency operation makes good recordkeeping even more critical.
Send the following records to: Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
Enter Your Email Address. Classified records may be attached to an e-mail and sent classified e-mail.